Data exists in various sources, formats, and types. The primary objective of a business analyst or data analyst is to separate the data and organize it into a tabular format in Excel. One of the sources commonly used is PDF. This tutorial (Converting PDF to Excel) aims to assist you in learning how to convert PDF files to Excel and store the data in an Excel data table.
PDF files are a standard format for sharing documents, but when it comes to data analysis and manipulation, Excel reigns supreme. So, what do you do when you have valuable data locked within a PDF, and you need it in a spreadsheet? You might think you need specialized software, but the good news is that you can accomplish this task without any additional programs.
Welcome to our step-by-step tutorial on converting PDF to Excel without the need for expensive software or complicated tools. In the following guide, we’ll unveil a straightforward process that empowers you to extract tabular data from PDFs and transform it into Excel sheets with ease.
Whether you’re dealing with financial reports, tables, or any structured information trapped in PDF format, this tutorial will be your trusted companion. By the end, you’ll have the knowledge and confidence to seamlessly convert PDFs into Excel, opening up new possibilities for data analysis and manipulation.
Let’s embark on this journey to liberate your data from PDFs and make it Excel-ready, one step at a time.
Table of Contents
Converting PDF to Excel: A Step-by-Step Tutorial Without Software
Step 1
Begin by opening a new blank worksheet. This step will guide you in creating an Excel worksheet where you can extract, store, and manipulate the raw data.
Note that it is not always necessary to start on a new worksheet or workbook; you can also extract data from a PDF and import it into an existing sheet.
Once you have the worksheet ready to receive your data, proceed to step 2.
Step 2
In this stage, you will locate your data source and extract the data into the worksheet. Follow these steps to find and extract the PDF data:
Select the "Data" option in the toolbarStep 3
Next, click on the “Get Data” option on the left side. A dropdown menu will appear. Choose the option that says “From File.” Another dropdown menu will provide several options, including Workbook, CSV, JSON, PDF, and Folder. Select the “PDF” option.
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Step 4
In the next step, navigate to the location of the PDF file and select it. Then, click on the “Load” option.
So far, we have covered four simple steps on how to convert a PDF file to an Excel file. Now let’s proceed to step 5.
Step 5
A preview of the data tables will be displayed on the screen. If you are satisfied with the preview data table, click on the “Load” option. The preview of the data table will be shown.
Step 6
The data will be loaded, and the table will be displayed in the query section. Right-click on the table name and select the option that says “Load to“.
Step 7
A new window will appear, providing options for loading the data into a new Excel worksheet or an existing one. Select your preferred choice and click “OK“.
The final data table, containing all the entries, will be displayed, as shown below.
That concludes this tutorial on “Converting PDF to Excel.“
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Conclusion
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